India is all set to redefine how we record life’s very first identity, birth. From August 2025, the government will officially launch the Digital Birth Certificate system, a major leap toward smarter, faster, and paperless governance.
This transformative move replaces the old paper trail with a centrally issued, digitally sign certificate that’s valid across India for everything, from school admissions to passport applications. No more long queues at municipal offices or lost documents.
The new system promises convenience, security, and speed, giving every Indian a lifetime digital identity starting at birth. Read more about; what this new system is all about, how it works, and how you can apply for a digital birth certificate online from August 2025.
Digital Birth Certificate Rollout in India
Starting August 2025, India is stepping into a new digital age with the official rollout of Digital Birth Certificates across the country. This major reform aims to simplify and modernize the birth registration process, making it more accessible, efficient, and secure for every citizen.
Whether you are a new parent, a student needing documentation, or someone applying for a passport, this digital initiative will streamline how birth records are issued and accessed.
What is Digital Birth Certificate System?
The Digital Birth Certificate is a centrally issue, digitally sign document that serves as an official record of person’s birth. It will valid across India for purposes such as school admissions, government services, passport applications, and legal identity verification.
Unlike earlier physical formats that were often prone to delays, misplacement, and discrepancies, the new digital system ensures –
- Uniform format across states
- Permanent online availability
- Authentication via QR code or digital signature
- Integration with other databases like Aadhaar and DigiLocker
Government’s Objective Behind the Rollout
The launch of digital birth certificates is part of the Indian government’s larger push under the Digital India initiative and Viksit Bharat 2047 Vision.
Key Goals –
- Build a single national database for all civil registrations
- Eliminate duplicate and fraudulent records
- Ensure faster service delivery in public administration
- Enable seamless digital verification of identity from birth to death
- Improve health, education, and welfare planning using real-time demographic data
How It Differs From Old Method?
| Feature | Traditional Birth Certificate | Digital Birth Certificate |
| Issuing Body | Local Municipality or Panchayat Office | Centralized through Civil Registration System (CRS) |
| Format | Physical Copy | Downloadable Digital Copy (PDF) |
| Accessibility | Offline, time-consuming | Online anytime, anywhere |
| Verification Process | Vulnerable to damage or loss | QR code and digitally signed |
| Security | Manual Automated | Automated digital verification |
Who Is Eligible?
Everyone born in India, regardless of age or state, is eligible for a digital birth certificate. Applicable categories –
- Newborns (Post-August 2025).
- Children and adults with existing birth certificates.
- Individuals without any birth certificate but with supporting documents.
Benefits of Digital Birth Certificate
Switching to a digital system brings significant advantages for citizens and government alike –
For Citizens –
- Apply and download from home, no need to visit offices.
- Saves time, paperwork, and travel.
- Easy to share with schools, banks, and agencies.
- Access via mobile phones or DigiLocker.
For the Government –
- Maintains one centralized birth registry.
- Enhances transparency and reduces errors.
- Enables better policy-making based on real-time birth data.
- Streamlines benefits like ration cards, Aadhaar, health insurance.
How to Apply Online?
Starting August 2025, the government will enable online applications through the official Civil Registration System (CRS) portal and the UMANG app.
Option 1 – Through the Civil Registration System Portal
- Visit the official portal i.e. https://crsorgi.gov.in/.
- Click on “Birth Certificate Registration” option.
- Create a new user account or login
- Fill in the application form with details like –
- Child’s name
- Date and place of birth
- Parent details
- Hospital or home birth information
- Upload documents (see below)
- Review and Submit.
- Receive acknowledgment number for tracking.
- Download certificate once approved, usually within 7–10 working days.
Option 2 – Through the UMANG App
- Download the UMANG app from Play Store or App Store.
- Select “Birth Certificate” under Government Services.
- Follow the same steps as the portal.
Documents Required
Make sure to keep the following documents ready before applying –
- Hospital-issued birth record/slip
- Identity proof of parents (Aadhaar, PAN, etc.)
- Proof of residence
- Institutional Delivery Certificate (if applicable)
- Self-declaration (for delayed registration)
Note – For older individuals applying retrospectively, additional supporting documents like school records or affidavits may be required.
Registration Timeline
- Newborn Registration – Within 21 days of birth for free registration.
- Late Registration (21–30 days) – Requires approval and a nominal late fee.
- Beyond 30 days – Needs special permission and affidavit documents.
State Wise Rollout
While the digital birth certificate system will be centrally managed, the rollout is being implemented state-by-state for smoother adoption. As of August 2025 –
- Delhi, Maharashtra, Tamil Nadu, and Karnataka have fully enabled digital registrations.
- Uttar Pradesh, Rajasthan, Gujarat, and West Bengal are expected to be online by October 2025.
- Northeast and Union Territories may follow by December 2025.
- Citizens in offline zones will still receive physical certificates, but digital integration is planned in phases.
Important Tips for Applicants
- Double check names and spellings before final submission.
- Ensure documents are scanned clearly in PDF or JPEG format.
- Use a valid mobile number and email for OTP and updates.
- Keep your acknowledgment number safe until the certificate is issued.
How It Will Impact You?
Everyday Life –
- No need to carry physical copies to schools, colleges, or government offices.
- One-click sharing with banks or employers via email or DigiLocker.
Newborn Care –
- Hospitals will directly feed birth details into the portal.
- Parents can apply before discharge – saving time and effort.
Government Services –
Faster issuance of health cards, ration cards, caste certificates, and voter ID for children.
Linking With Aadhaar & Other IDs –
Future integration will allow seamless linking of digital birth certificate with Aadhaar, PAN, school enrollments, and more.
